2.1 Assistant Executive Officer, Grade Level 06 2.1.1 Performing under supervision, the following duties: 2.1.1.1 Checking and passing of payment vouchers 2.1.1.2 Keeping advances registers 2.1.1.3 Rendering monthly returns on advances 2.1.1.4 Maintaining vote books and unclaimed wages register and cash books 2.1.1.5 Rendering A.I.E. and Bank Reconciliation Returns 2.1.1.6 Handling routine correspondence.
2.2 Executive Officer, Grade Level 07 2.2.1 Maintaining variation control sheets and group registers. 2.2.2 Maintaining Departmental vote Books and rendering expenditure returns. 2.2.3 Assembling Data for the preparation of monthly transcripts. 2.2.4 Checking payment vouchers 2.2.5 Supervising revenue collection 2.2.6 Supervising clerical staff
2.3 Higher Executive Officer, Grade Level 08 2.3.1 Taking charge of an Accounts Unit of a Ministry/Department under supervision. 2.3.2 Scrutinizing payment vouchers. 2.3.3 Dealing with audit queries. 2.3.4 Maintaining Revenue Collectors Chart 2.3.5 Reconciling Bank Statements with the Cash Book. 2.3.6 Supervising the distribution of signed cheques.
2.4 Senior Executive Officer, Grade Level 09 2.4.1 Taking charge of small Sub-Treasuries, where the authorized cash holding is not more than N50,000.00 (state government). 2.4.2 Submitting reconciliation statements to the Treasury. 2.4.3 Taking charge of the Pay-Roll section of a Pay Office. 2.4.4 Supervising Pay Masters on Pay Day assignments.
2.5 Principal Executive Officer Grade II, Grade Level 10 2.5.1 Receiving and issuing security books and rendering returns at regular intervals. 2.5.2 Keeping and reconciling vote books. 2.5.3 Inspecting Revenue Collectors Books of Accounts and Returns at regular intervals. 2.5.4 Taking charge of subsidiary accounts section of the Ministry/Department. 2.5.5 Issuing advances and maintaining advances ledgers.
2.6 Principal Executive Officer Grade I, Grade Level 12 2.6.1 Issuing and signing Local Purchase Orders. 2.6.2 Signing as alternate signatory or endorser to cheques. 2.6.3 Taking charge of Final Accounts section of a Ministry/Department 2.6.4 Supervising the preparation and submission of transcripts to the Treasury 2.6.5 Preparing and submitting Bank Reconciliation statement to the Treasury.
2.7 Assistant chief Executive Officer, Grade Level 13 2.7.1 Supervising and coordinating the activities of a number of junior staff. 2.7.2 Signing as first signatory to cheques. 2.7.3 Assisting in taking charge of Central Pay Office in a Ministry/Department. 2.7.4 Assisting in training junior staff.
2.8 Chief Executive Officer, Grade Level 14 2.8.1 Taking charge of Central Pay Office in a Ministry/Department 2.8.2 Serving as training officer for junior staff 2.8.3 Signing as first signatory to cheques. 2.8.4 Authorizing payments and signing payment vouchers 2.8.5 Designing and arranging appropriate on-the-job and other training courses for subordinates.
METHODS OF ENTRY AND ADVANCEMENT WITHIN THE CADRE NOTE: All promotions and transfers are subject to vacancy and satisfactory service records. 3.1 Assistant Executive Officer Grade Level 06 3.1.1 By direct appointment of a candidate possessing any of the following qualifications 3.1.1.1 A pass in Sections land 11 (Intermediate) of the Association of Certified and Corporate Accountants or the Parts I and 11 of the Accounts Technicians Scheme of ICAN. 3.1.1.2 Intermediate Certificate of the Institute of Chartered Secretaries and Administrators. 3.1.1.3 Ordinary National Diploma in Accountancy or Business Administration obtained from a recognized Institution. 3.1.1.4 RSA Stage TI (Advanced) in Accounts and other related subjects.. 3.1.2 By advancement of a confirmed Clerical Officer who has successfully completed Treasury Stage I course. 3.2 Executive Officer, Grade Level 07 3.2.1 By promotion of a confirmed and suitable Assistant Executive Officer who has spent at least two years on the grade. 3.2.2 By advancement of an Assistant Executive Officer who has attended and successfully completed Treasury Stage II Course. 3.2.3 By direct appointment of a candidate possessing any of the qualifications specified in sub-paragraph 3.1.1 above plus at least two years’ postqualification cognate experience. 3.3 Higher Executive Officer, Grade Level 08 3.3.1 By promotion of a confirmed and suitable Executive Officer who has spent at least three years on the grade. 3.3.2 By direct appointment of a candidate possessing any of the following qualifications: 3.3.2.1 Associate Member of the Chartered Institute of Secretaries and Administrators in Accountancy. 3.3.2.2 Higher National Diploma in Accountancy or Business Administration obtained front a recognized institution. 3.3.2.3 The Professional Examination (PE) I certificate of the Institute of Chartered Accountants of Nigeria. 3.3.3 By direct appointment of a candidate possessing any of the qualifications specified in sub-paragraph 3.1.1 above plus at least five years’ postqualification cognate experience. 3.3.4 By advancement of an Executive Officer who has attended and successfully completed Treasury Stage III Course. 3.4 Senior Executive Officer, Grade Level 09 3.4.1 By promotion of a confirmed and suitable Higher Executive Officer who has spent at least three years on the grade. 3.4.2 By direct appointment of a candidate possessing any of the qualifications specified in sub-paragraph 3.1.1 above plus at least eight years’ postqualification cognate experience or in 3.3.2 above plus at least three years’ post-qualification cognate experience. 3.5 Principal Executive Officer Grade II, Grade Level 10 3.5.1 By promotion of a confirmed and suitable Senior Executive Officer who has attended and passed the Middle Financial Management Course. 3.5.2 By direct appointment of a candidate possessing any of the qualifications specified in sub-paragraph 3.1.1 above plus at least eleven years’ post qualification cognate experience or in 3.3.2 above plus at least six years’ post qualification cognate experience. 3.6 Principal Executive Officer, Grade I, Grade Level 12 3.6.1 By promotion of a confirmed and suitable Principal Executive Officer Grade 11 who has attended and passed the Middle Financial Management Course. 3.7 Assistant Chief Executive Officer, Grade Level 13 3.7.1 By promotion of a confirmed and suitable Principal Executive Officer Grade I who has attended and passed the Advanced Financial Management Course. 3.8 Chief Executive Officer, Grade Level 14 3.8.1 By promotion of a confirmed and suitable Assistant Chief Executive Officer who has spent at least three years on the grade.
ADVANCEMENT BEYOND THE CADRE Any officer in the Executive Officer (Accounts) Cadre who acquires any of the qualifications specified for appointment to any higher cadre, is eligible for promotion/transfer to the grade
Reference: Federal Civil Service Commission: fedcivilservice .gov.ng /hq /includes /download.php ?f=hq /pages /generalItem /Resources Files /12.pdf&fc =SCHEMES OF SERVICE.pdf
