Integrated Payroll and Personnel Information System (IPPIS) was conceptualized in October 2006 by the Federal Government as one of its reform programmes to improve the effectiveness and efficiency in the storage of personnel records and administration of monthly payroll in such a way to enhance confidence in staff emolument costs and budgeting.

It was also envisaged that the System will be implemented according to best practices obtainable in other parts of the world where Information Communication Technology (ICT) is used to improve management reporting.

The Pilot Phase implementation financed by the World Bank commenced in February 2006 at the Bureau of Public Service Reforms (BPSR) upon the approval of the Federal Executive Council (FEC)

While the project went live in April 2007 with seven (7) Pilot MDAs, its management was transferred to the Office of the Accountant General of the Federation (OAGF) in October 2008. The Pilot MDAs are:

1. Federal Ministry of Education;
2. Federal Ministry of Transportation (Works arm);
3. Federal Ministry of Finance
4. Budget Office of the Federation;
5. Federal Ministry of Information;
6. Ministry of Foreign Affairs; and
7. National Planning Commission.

Prior to their registration, the nominal rolls of the Seven Pilot MDAs submitted indicated 55,000 staff, hence World Bank paid for fifty-five thousand (55,000) licenses. However, after their enrolment into the Scheme, it was discovered that their total staff strength was 32,000, therefore additional eleven (11) MDAs were brought on board in July 2009 to optimize the 55,000 licenses purchased. The MDAs are:

1. Federal Ministry of Transport;
2. Federal Ministry of Health;
3. Federal Ministry of Agriculture and Water Resources;
4. Federal Ministry of Petroleum Resources;
5. Federal Civil Service Commission;
6. Federal Ministry of Works (Housing & Urban Development);
7. Federal Ministry of Information (Communication);
8. Office of the Accountant-General of the Federation;
9. Office of the Head of Civil Service of the Federation;
10. Office of the Secretary to the Government of the Federation;

Having seen the benefits of the Scheme especially in the area of savings to the Government, the Federal Executive Council in its meeting on Wednesday 1st December, 2010 approved the enrolment of all MDAs that draw their Personnel Cost from the Consolidated Revenue Fund (CRF) into the Integrated Payroll and Personnel Information System (IPPIS). The Phase II Service-wide implementation commenced under the platform of a new Software called Oracle Application in September 2011 in batches and is being financed by the Federal Government of Nigeria. As at April 2018, 490 MDAs (including the Nigeria Police and Other Paramilitary Agencies) have been enrolled into IPPIS with total staff strength of over 700,000 employees.

Reference: ippis.gov.ng/history

Integrated Payroll and Personnel Information System (IPPIS) is Nigeria’s federal government payroll administration department meant to improve the effectiveness and efficiency of payroll service delivery for federal Ministries, Departments and Agencies (MDAs).

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IPPIS is an Oracle HCM solution that enables end to end management of all staff personnel and payroll management system. (Oracle is a US software company).

The system (IPPIS) performs gross-to-net calculations, including computation of the tax deductions, union dues, PFA among others.

The Director of IPPIS (the head) is responsible for the overall management of the department, reporting to the Accountant-General of the Federation.

IPPIS is under the Office of the Accountant-General of the Federation responsible for payment of salaries and wages directly to Government employee’s bank account with appropriate deductions and remittances of 3rd party payments such as; Federal Inland Revenue Service, State Boards of Internal Revenue, National Health Insurance Scheme, National Housing Fund, Pension Fund Administrator, Cooperative Societies, Trade Unions Dues, Association Dues and Bank Loans.

IPPIS carries out its functions in collaboration with; the Federal Ministry of Finance, Office of the Head of Service, Civil Service Commission, Office of the Auditor General of the Federation and MDAs that are enrolled on IPPIS.

The department have saved the Federal Government of Nigeria billions of Naira by eliminating thousands of ghost workers.

There are 696 MDAS on IPPIS Platform as at June, 2020. The department is responsible for processing and payment of salary to over One million (1,139,633) Federal Government Employees across the 696 MDAs. IPPIS aim is to enrol into the platform, all Federal Government MDAs that draws personnel cost fund from the Consolidated Revenue Fund.

What IPPIS does

Management of FGN employees records
Payment of Salary and Wages to FGN employees
Deductions of taxes and other third payments
Remittance of payroll deductions to third party
Enrolment of employees into IPPIS database

IPPIS pay slip

An IPPIS pay sip is a monthly generated document for every federal government staff on the IPPIS platform.

It is generated after calculations of salary figures and it is made available to limited persons. It’s availability is effected usually after payment has been made.

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Objectives

IPPIS was designed to achieve the following objectives:

(1) Facilitate human resources planning by providing information for decision making;
(2) Provide a platform for accurate budgeting and annual recurrent expenditure on staff emoluments;
(3) Monitor monthly payment of staff emoluments against FGN’s annual budget to ensure minimal wastage and leakage
(4) Eliminate payroll fraud such as multiple payment of emoluments to single employee or payment of monthly salary to
a non-existent employee;
(5) Facilitate easy storage, updating, and retrieval of personnel records;
(6) Ensure database integrity so that once entered cannot be manipulated by unauthorised users; and
(7) Enhance confidence in the process of determining staff emolument cost.

Office address

Office of the Accountant-General of the Federation
Treasury House, Ladoke Akintola Boulevard
Garki 11, Abuja
Nigeria

• +234 908 700 573 5
• support.ippis.gov.ng
• www.ippis.gov.ng

History

• 2006
The Phase I of IPPIS project was approved by the Federal Executive Council and commenced on February 2006 using the World Bank facility to finance.

• 2007
IPPIS Phase I went live in April 2007 with seven (7) pilot MDAs.

• 2008
IPPIS project implementation and management was transferred to the office of the Office of the Accountant General of the federation (OAGF) in October, 2008 from Bureau of Public Service Reforms.

• 2009
Pilot MDAs increased to 11

• 2010
The Federal Executive Council (FEC) in December, 2010 approved the service – wide implementation of IPPIS for enrolment of 1.2million Public Servants across 475 MDAs

• 2011
IPPIS Phase 11 implementation commenced on September, 2011

• 2014
N208 Billion has been saved by the federal government as at 31 December 2014 due to elimination of ghost workers and improved management

• 2015
263, 385 Government Employees in 388 MDAs enrolled and paid via IPPIS

Units & functions

IPPIS, a Department, comprises of four (4) units working together to ensure IPPIS objectives are met.

ICT UNIT
The duties and functions of ICT unit include among others are:

• IPPIS Application Management
• Hardware Infrastructure Maintenance;
• Connectivity management to IPPIS Data centres;
• System installation and configuration; and
• Payroll run, correction and other related technical matters.

ADMINISTRATIVE UNIT
The duties and functions of administrative unit include but are not limited to the following:

• managing all correspondences
• Coordinating enrolment of new staff and or MDAs into IPPIS
• Preparation of briefs, IPPIS budget and other repost;
• Manages IPPIS reference registry where all mails are dispatched / failed;
• coordinates staff welfare and training;
• coordinates verification exercises;
• Relations with MDAs
• Office maintenance; and
• Purchases / stores etc.

AUDIT MONITORING AND INVESTIGATION UNIT
The duties and functions of audit monitoring unit are:

• auditing/investigation of IPPIS transactions on the application
• Reconciliation of budget payment;
• Monthly payout report; and
• Arrears verification & compilation

THIRD PARTY & OTHER PAYMENT UNIT
The duties and functions of third party & other payment unit include the following:

• Manages payment of pension matters, PAYE and unions/ cooperatives deductions;
• Pre and post payment processing;
• Processing of arrears repayment; and
• Liaison with CBN, NIBSS & Funds Dept.

Reference: ippis.gov.ng/what-is-3/